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Exhibitor information

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  • Order in time for best price

    For the best possible service from Stockholmsmässan and to be sure of getting the products and services you need – order in time. This will allow us to deliver services of a higher quality and on top of that you will get the best price.

     If you order no later than 3 weeks before the official moving-in date, we reward you by offering the lowest price for construction and stand equipment. Orders received later are subject to a 30% surcharge on the price up until the moving-in date. If you order during the official moving-in period or the actual event, a 50% surcharge will apply.

    Order no later then July 27, you can place your order in our webshop which you can find in the Event Planner. 


     

  • Digital Stand - your most powerful marketing tool

    With our Digital Stand we give you an efficient tool which secures that visitors as well as journalists get to know and take part of your company’s information before, during and after the event.

    Don’t miss the opportunity to fill out your digital stand! As well as submitting information about your company – you also get the possibility to submit unique fair offers and activities that you would like to promote during the event. They are represented together with other offers and activities that the event and other exhibitors are promoting on the events website and app. Your stand will now be easy to locate for our visitors throughout our app.


    What is included in the Digital Stand

    • Company name and contact information. The name becomes visible and searchable through different search engines (such as Google), and through our own search tool provided on our webpages.

    • Your stand number becomes visible, provided with a link of a map of the building showing our visitors where your stand will be and how they can locate you.

    • Your various brands will be viewable and searchable, which will increase your company’s exposure and business opportunities. You can also submit and make yourself searchable by adding different product categories connected to your brand - by doing so our visitors can find you by searching within categories on our webpages.

    • Opportunity to submit different seminars and activities under our activity-program on the fairs webpage, as well as unique fair offers that you get to promote throughout the event.

    • You get to submit and publish several inspiring movies, pictures and press releases connected to your company.

    Price: Digital stand incl one FairMate Lead Tracking-license 1790 SEK

     Want to know more?

     

  • Installation & dismantlig

    Official installation

    Saturday, August 19: 7.00 - 20.00
    Sunday, August 20: 7.00 - 24.00
    Monday August 21: 7.00 - 24.00
    Tuesday August 22: 7.00 - 24.00
    Wednesday August 23: 7.00 - 7.30

    Between the hours 20.00 - 24.00, you can only enter and exit the premises through the main entrance. If you want to enter after 20:00 you need to contact the guard via the main entrance phone. Please note that you can not bring in any larger items, but it gives you as an exhibitor the opportunity to enter and work in your stand.

    On Tuesday you are allowed to work in your own stand until 24.00 but the aisles must be emptied at 16.00 when the aisle carpets are laid.

    Dismantling

    Saturday August 26: 17.00 - 24.00
    Sunday August 27: 7.00 -16.00
    Monday August 28: 7.00 - 16.00


     

  • Do you want partition walls against your stand neighbor?

    Partitions against your stand neighbor is included in the price of the stand area but must be ordered in advance. You have to order the partition before July 27. After this date they will be charged according to the current pricelist.

    Hall A, B, C No partition walls will be built between you and your stand neighbor. If you want a partition wall against your stand neighbor, you need to order it in advance. If you have a stand in front of a wall, a rear wall construction will be built.

    Gallery aisles No partition walls will be built between you and your stand neighbor. If you want a partition wall against your stand neighbor, you need to order it in advance. If you have a stand in front of a wall, a rear wall construction will be built.

    The partition walls are painted white and has the following dimensions; height 2.49 m, width 1.0 m, thickness approximately 34 mm. The walls can be painted in different colors and you can hang paintings and other light objects on them.

  • Candlelights in your the stand? Order the extinguisher package

    You can can have up to five lighted candles per working staff in your stand. The candles must be under constant supervision.

    This will be controlled by Stockholmsmässan's security staff and also clarified to the exhibitor when signing the special form needed for the permission. Stockholmsmässan will charge a fee of 910 SEK excl. VAT for the permission. Orders done during the installation period or during the event will include an additional 50% surcharge.

     


  • Order tickets and let your customers know you are at Formex

    Invite your customers to Formex. You can easily order both printed and digital tickets online. After the event you can track which customers actually used your invitations.

    How to invite you customers:

    1. If you want to send digital invitations by yourself

    - Go to the Event Planner, choose menu item "Order invitations", and order the required number of PDF invitations.

    - Under "Invitations" you can directly download a zip file with the corresponding number of PDFs.
    Each PDF is given a unique invitation code – i.e you get a pdf per person to be invited.

    - E-mail the pdf to your visitors, or print the invitations and send them by regular mail.


    2. If you want us to help you with the digital invitations

    - Prepare an Excel file with e-mail addresses to the visitors you want to invite (a sample file is in the system).

    - Then go to the Event Planner and choose menu item "Invite by e-mail", enter the desired number of invitations, and upload your Excel file.

    - If you want, you can enter an e-mail address where you receive information about the e-mails that could not be delivered (a so-called "mail delivery report").

    - We send your invitations by e-mail. Each invitation has a unique invitation code that helps you track those invitations that were used.
    Note that Stockholmsmässan only uses these addresses to do the mailing, we do not save any address – they are deleted after the e-mailing is done.


    3. If you want to order printed invitations

    - In the Event Planer, choose menu item "Order invitations" and order the required number of printed invitations.

    - The print shop sends the invitations to you, so that you can mail them to your customers.

    To the Event Planner »


    When your visitors have received your invitation, they can use their invitation code to register for a ticket online. When the ticket is registered, your visitor can go directly through the entry control at Formex, without having to stand in line.

  • Exhibitor badge registration

    For safety reasons, everyone working in your stand during the event must wear an exhibitor badge at all times.

    To register for a badge, go to the Event Planner and enter the names of everyone who will be working in your stand. They will then receive an e-mail where they are asked to complete the registration and upload a valid photo.

    If a photo is not available, a new one can be taken onsite, but the more people that have uploaded their photos in advance, the faster the process.

    On arrival, stand personnel can proceed to the registration area and print their badges.

    If the photos are uploaded in advance, a colleague can pick up all of the exhibitor badges with the registration codes.


    To the Event Planner »


  • Register co-exhibitors

    Let us know if there is more than one company exhibiting in your stand. Each co-exhibitor pays SEK 3,100 and is marketed in the same way as the main exhibitor.

    Register you co-exhibitor »


    If you have more than one co-exhibitor you can send a list to formex@stockholmsmassan.se

    Specify: Company name, VAT number, Marketing name, Contact person, Phone, E-mail, Address, Postal addres, Country and Main Exhibitor, Stand number.


  • Maximize your message with digital signage

    We now offer striking and modern high-impact spaces on our new digital signs. With animated motion content, you can spread your message from public transportation and parking lot all the way to our front entrance — and into the exhibition halls.

    Your messaging will be hard to miss since our signage is sure to spark engagement and draw plenty of attention. All signs are strategically located where visitor flow is greatest, effectively complementing our other advertising spaces.

    Reach everyone in your target group — and achieve business targets
    Stockholmsmässan is the biggest global meeting space in the Nordic region. Each year, we welcome more than 1 million visitors and 7,000 journalists. So by advertising in and around our premises you can reach your entire target group!

    More about digital signage at Stockholmsmässan »
    Technical specifications »

    For more information, please contact:
    Mia Lindberg
    mia.lindberg@stockholmsmassan.se
    Phone:+46 (0)765-25 99 77


  • Serving alcohol in your stand

    If you would like to serve beer, wine or spirits in your stand during the event you need to contact Mässrestauranger AB, who has the only liquor license valid on the premises.

    Mässrestauranger can provide chilled beverages, glasses, and staff to your stand. More information here

    Contact Mässrestauranger via montercatering@massrestauranger.se or +46 (0)8-7277240.